Posting to Your Accounting System

Content

  • Introduction
  • Explanation of Posting to Your Accounting System
  • Posting Security Level Requirements and Access
  • Steps for Posting to Your Accounting System
  • View Posted Transactions
  • Regenerate Batch

Introduction

This article is meant to assist you with financial transaction to your accounting system. This is part of the optional add-on tool, for Enterprise Accounting. If you are interested in the extendedReach Integrated Accounting tool, please contact sales@extendedreach.com.

If you have a question not addressed here, you can search at the bottom of this article in Related Articles or contact support at support@extendedreach.com. 

Explanation of Posting to Your Accounting System

Once the Enterprise Accounting functionality is enabled, Invoices, Payments, and Adjustments can be posted to a 3rd party accounting system (such as QuickBooks). Once Posted, these transactions can no longer be modified, rather, adjustments would need to be made. These transactions are posted to the accounting system as Journal Transactions. Depending on your accounting system, Journal Transactions associated with an Accounts Receivable Account may be associated with a Customer ID in your accounting system. Journal transactions may either may be posted in a consolidated (by date) format or as individual Journal Entries per transaction. Payments are typically posted to the day of the deposit.

Posting Security Level Requirements and Access

You must be an Agency Administrator to access the “Administration” section on the left side of your Workspace.

Steps for Posting to Your Accounting System

1. Within System Settings, click on “Posting: Ready to Post”.

Image: “Posting to Your Accounting System Screen”

2. Click on the “Post” button.

Image: “Posting to Your Accounting System Screen”

3. Complete the fields and click on Submit.

Image: “Post Transactions”

Field Name Description
Post transaction through: Click on the calendar icon and indicated the date through which this post will include.
Post payments only Create a batch file made of only payments (skip all activity/charge and adjustment transactions)
Post to this month: Select the month and year from the drop-down menu to which these transactions will be posted. (If you just generated a post, always use corresponding month and year you just generated.)

4. This process will produce a file that you can upload to your accounting system.

Right-click on the file and choose to Save or Download to your PC.

Image: “Generated File”

View Posted Transactions

To view post transactions, go to System Settings and click on Posting: Posted by Batch.

Image: “Posted by Batch”

Each batch is automatically assigned a number and is identified as a Receivables or Payables batch.

Image: “Posted by Batch Details”

Regenerate Batch

If you need access to the downloadable file again, you can regenerate the batch. To Regenerate a batch (re-create the same file) click on the Regenerate Batch button. Type in the batch number you wish to re-generate, and click on Submit.

Image: “Generated File”

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